Last updated: 9/20/99
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AGS 3340: Word Processing

1. The core task for word processing is to manage text. This includes:
   1. Create (enter) text
   2. Edit (change) text
      1. By character or by selecting a block
         1. Delete
         2. Move
         3. Copy
      2. Import
      3. Correct
         1. Spelling
         2. Grammar (?)
   3. Format (change the appearance of) text at different levels:
      1. Character
      2. Paragraph
      3. Document
      4. Organization
         1. Columns
         2. Tables
         3. Lists
   4. Store and retrieve text
   5. Print and display text
2. Current word processors add
   1. Outlines
   2. Table of Contents and Index
   3. Automatic dates
   4. Automatic numbering for sequences such as figures, tables and chapters
   5. Drawing
   6. Images
   7. Links
   8. HTML format
   9. Equations
3. Alignment methods
   1. Indenting and centering
      1. Spacebar - weak method. Susceptible to changes in font, margins, content
      2. Tabs - somewhat better. Center tab even better, but still susceptible to margin changes
      3. Center paragraph formatting - the one
   2. New page
      1. New paragraphs via <Enter> (<Return> on Mac) - weak method. Susceptible to changes in font, margins, content
      2. Insert page break. About the same.
      3. Best is Format / Paragraph / Line and Page Breaks
         1. Widow and orphan control
         2. Keep lines together
         3. Keep with next
4. Using Word to create your personal web page
   1. Set up HTML format at the beginning
      1. File / Save As HTML...
      2. Menus are different in this format
      3. WYSIWYG
   2. HTML is a generic format, not proprietary
   3. What should go in your personal web page? This is up to you; see the computer conference for some suggestions. The primary rule is that nothing should go in your personal web page that you don't want to be public, because it is public. Here are the suggestions from the conference:
      What should go on your personal web page? Here are some ideas -- your name, favorite quote(s), favorite book(s), favorite song(s), hobbies, sports, something about how great your kids are, what you want out of your college education, things that tick you off.
   4. Putting pictures in your web page
      1. The picture must go in the same folder as your HTML file that Word will save (.htm), and the link to the picture should be a relative, not absolute URL, because you will be putting the web page in another folder on the web server
      2. Clip art - insert it using Insert / Picture / clip Art. Make sure the "absolute" box on Format / Picture is NOT checked. Note what the file name is.
         1. Upload both the HTML file and the picture file (uploading is covered below)
      3. Your class photo
         1. First, transfer your photo file to the same folder you will create your HTML file in. Do this by
            1. Opening the class photo album in your web browser
            2. Right-click on your photo
            3. From the menu, pick "Save Image As..."
            4. Navigate to the drive / folder you have chosen and click the "Save" button (name may vary on different browsers). Note the file name also.
         2. Create web page and insert your photo using Insert / Picture / From File... Make sure the "absolute" box on Format / Picture is NOT checked. Check that the file name did not change after saving the HTML file. Name of picture file is first initial plus full last name up to a maximum of eight characters, extension is jpg: example dbowen.jpg
         3. You only need to upload the HTML file, not the photo file, because the photo file came from the same folder your HTML file is going to.